Your Dashboard Is Not Your Accounting System

You’ve seen them – those trucks in Home Depot’s parking lot with a dashboard covered with receipts.

One of the realities of owning a construction-related business is that you wear a lot of hats: salesperson, estimator, construction foreman, hands-on worker, HR manager, customer relationship manager, purchasing agent, and so forth. 

If you also are your company’s bookkeeper or accountant, it’s likely that bookkeeping is taking your personal time. Chances are, it’s not a task you enjoy.

Time, Money, and BAHU

Here’s a question: Why are you doing so much? Early in your company’s life you, as the owner, had to do everything. You didn’t have the team or the money to pay someone else, so you had to do it all.

At some point you need to ask yourself, “Why do I do what someone else should be doing?” I refer to this as BAHU (Best And Highest Use) thinking. You should identify the things that represent the best and highest use of your time (your BAHU) and focus on them. In turn, determine what makes up the best and highest use of other people’s time, and have them focus on those things.

As the owner, there are things you are uniquely qualified to do. Accounting is not one of them. You should focus on sales growth, strategic planning, culture, product / service development, and other strategically important things. Bookkeeping is not strategically important, so find someone else to do it.

Maybe you already agree that you should not be spending your time on accounting, but you feel trapped. Maybe you don’t have the ability to turn it over to someone else. Why? Why haven’t you grown or become profitable enough to give non-strategic work to others so you can focus on BAHU?

As an owner, you may be tempted to do everything yourself to save money. But time is more valuable than money. You can make more money, but you can never recover lost time. Be careful about spending money. Be more careful about spending time. Successful, growing companies understand this. They spend money to save time. Companies that struggle spend time to save money. This is one of the reasons they don’t thrive.

Time is more valuable than money. Spend money to save time, but don’t spend time to save money.

Ask yourself what the best use of your time is and focus on that.

Save Time to Make Money

Outsourcing administrative work such as bookkeeping is a great way to give yourself more time. As the owner, you don’t need to be the one doing day-to-day bookkeeping work – creating invoices, performing bank reconciliations, making deposits.

Contractor Success Hub provides bookkeeping at affordable prices, usually a lot cheaper than hiring a part-time person. When we do your bookkeeping, we provide quarterly financial and business reviews so you have the ongoing insights of a CFO. And our CPAs do your taxes for you. All services are included in your monthly accounting fee.

Don’t consider just the cost of outsourcing bookkeeping; consider the cost of not outsourcing it. What does it cost you in mental energy, lost sales opportunities, delayed quoting, lost personal time? 

Tips for Reducing Time Spent on Bookkeeping

If you choose not to outsource bookkeeping, we still want to give you some tips to make bookkeeping more efficient. 

  • Use your accounting software’s automation tools. Upload receipts directly into your accounting system instead of manually entering them. All the popular accounting systems have this functionality. 
  • If you are a service company, collect payment at the time of service rather than mailing an invoice. Collecting payment not only reduces bookkeeping time, it improves cash flow. 

Conclusion

As a business owner, you should jealously guard your time and be committed to BAHU thinking. This is good for your business and your family. Trust me on this. I traveled a lot during my corporate career while my kids were young. I missed a lot. You can never recover that. Don’t let something as mundane and non-strategic as bookkeeping rob you of time. 

To find out more about how we can help with your accounting, call us at +1 513-444-8065 or email us at info@contractorsupportcrew.com and use “Accounting” in the Subject.